AI staff that does real work, with a human at every gate.
Most teams tried ChatGPT and stopped there. We install working AI staff in your business: agents that triage your inbox, chase approvals, keep trackers honest, draft deliverables, and reconcile paperwork. Every action that binds the company waits for a person’s click.
We run this way ourselves: one founder, dozens of active projects, an AI operations stack, and an AI phone receptionist, every day, built by a technologist with 30 years in film and TV production.
Jobs we hand to agents
- Triage the inbox and draft replies for approval
- Chase approvals, notes, and signatures
- Keep trackers honest: what’s due, who has it, what’s blocked
- Draft first versions of routine deliverables
- File and reconcile paperwork: invoices, receipts, contracts
- Answer the phone and send you the brief
The rule: nothing binding without you
Agents read, sort, research, and draft freely. Anything that sends to a client, spends money, signs, or delivers is prepared and queued for a person. The agent cannot approve its own work; approval is a separate step built into the tools, not just the instructions.
Why the human gate mattersThree steps, each one useful on its own
Start with the Audit. Most teams know within a week whether AI staff will pay for itself. Continue only if it does.
Step 1
Agent Ops Audit
Find the hours. One week, fixed price.
From $1,500
Exact scope and price confirmed on a 20-minute call
- We map 3–5 recurring workflows with you and your team
- A ranked list of automations: hours saved, monthly running cost, and risk for each
- One working prototype on a real task, so you see it, not just read about it
- A plain-English plan you can take to us or anyone else
Step 2
Agent Ops Install
Two AI staff members, built into your tools and running.
From $7,500
Exact scope and price confirmed on a 20-minute call
- Two production automations in the tools you already use (Google or Microsoft, Slack, Dropbox or Box, QuickBooks…)
- Human approval on anything that sends, pays, or commits your business
- An evidence log of every action, and cost caps so the bill never surprises you
- A runbook and a training session for your team
Step 3
Agent Ops Retainer
Keep it running, keep it growing.
From $2,500/mo
Exact scope and price confirmed on a 20-minute call
- One new automation every month
- Monitoring and heartbeat alerts, with on-call fixes
- A monthly cost report: what ran, what it saved, what it cost
- Optional human operators for the checks and confirmations that need hands
Fractional AI Operations Officer
A senior operator embedded in your team, with the systems doing the heavy lifting.
From $6,000/mo
A good fit
- Owner-led teams of 8–60 people with deliverable-heavy work: versions, approvals, client notes
- Entertainment marketing, trailer and post houses, game studios, podcast networks, creator-owned media
- Service businesses where one coordinator is drowning in email, scheduling, and follow-ups
- Founders who have tried ChatGPT and want the next level: AI that does a job, not a chat
Not a fit
- You want a software login and no change in how work flows
- You want AI to send, sign, or pay on its own
- Regulated data with no data-processing agreement in place
Why production teams in particular: versioning, deliverables, approvals, and “who has notes” are our daily life. We speak the language.
Running in production today
SynthOps and its sister companies (we are client zero)
Our own operations: an AI executive assistant that runs the front office
A multi-service wellness center
Wellness center: an AI marketing assistant that can’t press send
A screen-graphics company working on network and streaming TV series
TV graphics department: an AI coordinator and builder for a network series
Questions
What is an “agent,” in plain terms?
An AI staff member with a defined job: what it reads, what it may do on its own, what it must prepare for a person to approve, and where it reports. It works inside your existing tools, not in a separate chat window.
Which tools do you build on?
Whatever you already use: Google Workspace or Microsoft 365, Slack, Dropbox or Box, Airtable, QuickBooks, and your phone system. We pick models and platforms per job and show you the running cost of each.
Who owns what you build?
You do: the automations, the documentation, and the data. If you stop working with us, everything keeps running in your accounts.
How much of my time does it take?
About two hours for the Audit, a couple more during the Install, then a few minutes a day approving what the agents prepared.
Find out in a week whether AI staff pays for itself
Book a 20-minute call. We’ll scope the Audit around the workflows that cost you the most time.